Prefills and Waitlists

Choose the right early sign-up

A prefill saves your choices before live registration opens. A waitlist tells the organizer you want a place when the event offers a waiting list. Neither confirms entry, collects an ordinary registration payment at this stage, or guarantees a place.

Before you start

Sign in to your own account, open the event, and check which action it currently offers. Read the dates and the packages available. Keep your contact information usable so you can receive event updates.

Prefill step 1: Open Start prefill

Choose Start prefill on the event and complete sign-in or verification when prompted. Follow the sections actually shown: the event can ask for a tier, add-ons, attendee details, sizes, answers, or conditions.

Prefill step 2: Save accurate choices

Choose the package and extras you intend to buy later. Answer required questions and review your badge name and sizes. For example, saving a shirt size now can reduce typing later, but it does not reserve a shirt in that size.

On review, choose Save prefill and wait for the success notice. Saving is free; any displayed prices are for reference. No live rego is created, and neither capacity nor item stock is reserved.

Check any earned prefill rewards

If the event offers rewards and your account earned them, Your prefill rewards can show after saving, on the event page, or during eligible checkout. A rego-tier discount is applied automatically to your eligible registration; check the final total rather than subtracting it yourself.

A shop reward is a personal, single-use coupon. Keep the code private. Choose Open event shop when offered, or Use coupon in the shop, then check the discount in that separate order. A missing reward panel does not mean every prefill should have a reward: benefits depend on the event and your account.

Prefill step 3: Return when registration opens

Open the event’s live registration action during its registration window. Saved choices can fill parts of the form. Review them again: prices, availability, questions, and conditions may have changed.

Complete the remaining details, accept current required conditions, pay when needed, and submit. Follow Join an event for checkout. Saving early does not give priority entry or carry conditions acceptance into final registration.

Waitlist step 1: Join the offered list

Choose the event’s waitlist action. Select the offered tier, enter your badge or display name, and complete applicable conditions. Review the details and use the form’s final submission action.

This stage does not collect normal rego add-ons, attendee questions, or payment. Check the success message before leaving. An entry means you joined the list, not that an offer will definitely arrive.

Waitlist step 2: Watch for an offer

Check event communications and Notifications. After sign-in, a pending offer can appear in Your spot is ready.

Read the event name, offered tier, included items when shown, and expiry deadline. An offer may preserve the items promised when it was issued even if the current catalog later changes.

Waitlist step 3: Accept or decline before the deadline

Choose Accept & start rego if you want the offered place and are ready to finish. This reserves the offered place for its continuation and opens registration. The offered tier is fixed for that continuation.

Choose Decline offer if you do not want it. Declining does not register you. An expired offer cannot be accepted; return to the event to see its current options.

Waitlist step 4: Finish the registration

After accepting, complete attendee details, conditions, and payment within the new time window. Acceptance alone does not finish registration. Submit once, then check the resulting Event Rego transaction and its confirmation status.

Common problems and next steps

• A prefill saved but no transaction exists: that is expected until live registration is submitted.
• Saved choices are unavailable: select current alternatives; prefills reserve no stock or capacity.
• An offer check fails: retry the current check before relying on an old link or deadline.
• A deadline is unclear or an offer expired: ask the organizer about current options; an old link does not extend the offer.

Keep offer links private. Once your final rego is confirmed, prepare with the event-day checklist.